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Future-Ready Librarians: AI Tools for Next-Gen Libraries

Synopsis

Programme Synopsis

Future-Ready Librarians: AI Tools for Next-Gen Libraries is a two-day professional development programme designed specifically for librarians to enhance their readiness in the digital and AI-driven library environment. This programme introduces practical Artificial Intelligence (AI) tools that can support librarians in their daily professional tasks, including content creation, reporting, communication, and data management .

Throughout the programme, participants will gain a clear understanding of generative AI concepts, ethical AI usage, and hands-on exposure to AI tools relevant to library operations. The sessions focus on real librarian tasks such as preparing presentation slides using AI, writing articles and library bulletins, generating meeting minutes, analysing data, creating reports and dashboards, producing videos, and developing effective social media and promotional content .

By the end of the programme, librarians are expected to be more confident in using AI to improve work efficiency, ensure consistency in information delivery, enhance service quality, and support the transformation of libraries into future-ready knowledge hubs. The programme emphasises practical application, simplicity, and relevance to librarians’ professional roles in modern academic libraries .

Teaching Materials

No Type Topic
1. Slides Future-Ready Librarians: AI Tools for Next-Gen Libraries
2. Installation Guide ChatGPT, Copilot, Gemini
3. WhatsApp Integration ChatGPT, Copilot
4. Telegram Integration Copilot
5. AI Applications Qwen
Gemini
DeepSeek
Napkin.ai
Grok
Kimi
NotebookLM

Hands-On Activities

Applied AI Exercises

No. Activity Description
1 Integrating Generative AI for Organizational Excellence in the Registrar’s Department Explore how Generative AI enhances efficiency and innovation within administrative workflows.
2 Using Generative AI Commands Learn effective AI prompting techniques for task automation and knowledge generation.
3 Discover UTM & Boost Productivity through Institutional Insights Analyze institutional data to extract meaningful insights using AI tools.
4 Data Analysis & Strategic Planning for UTM Academic Staff Apply AI for strategic planning, data-driven decisions, and academic staff performance analysis.

Document & Content Creation

No. Activity Description
5 Document Analysis with NotebookLM Employ AI to extract, summarize, and interpret information from research or policy documents.
6 Designing Presentation Slides with Kimi Use AI-powered design tools to produce clear, professional, and engaging slides.
7 Memo and Notice Drafting Generate and refine official memos, notices, and circulars for various communication channels.
8 Academic Program Proposal Writing Use AI to develop structured proposals or working papers aligned with institutional requirements.
9 Quarterly Academic Report Summarization Convert raw data into concise quarterly reports summarizing key metrics, achievements, and insights.
10 Email Drafting for Student Enquiries Practice generating professional and concise email replies for student queries and requests.
11 Meeting Minutes Generation Convert meeting discussions into structured, formal minutes with clear action items and responsibilities.

Visualization & Planning Tools

No. Activity Description
12 Mind Mapping with Markmap Create interactive mind maps to visualize, structure, and organize research or strategic ideas effectively.
13 Flowcharts, Concept Maps, and Mind Maps with Whimsical in ChatGPT Use Whimsical with ChatGPT to design flowcharts, concept maps, and mind maps for clearer planning and communication.
14 Gantt Chart using ChatGPT Generate project timelines and milestones using Gantt charts to plan and manage tasks efficiently.

Data Analysis & Forecasting

No. Activity Description
15 Forecasting with Deepseek Apply AI-driven forecasting tools to analyze data trends and generate predictive insights for decision-making.
16 Data Analysis and Visualization Perform data visualization and pattern recognition using AI tools to support evidence-based insights.
17 Forecasting Malaysia’s Population Use AI-assisted methods to project population growth and analyze demographic trends.

Creative & Exploratory AI Applications

First ask me to upload an image and then create a 1/7 scale commercialized figurine of the characters in the picture, in a realistic style, in a real environment. The figurine is placed on a computer desk. The figurine has a round transparent acrylic base, with no text on the base. The content on the computer screen is a 3D modeling process of this figurine. Next to the computer screen is a toy packaging box, designed in a style reminiscent of high-quality collectible figures, printed with original artwork. The packaging features two-dimensional flat illustrations.

No. Activity Description
18 Image Analysis using ChatGPT Explore AI’s capability to interpret and analyze visual content for research or documentation.
19 CSV File Analysis using ChatGPT Analyze and summarize data from CSV files using AI-powered analytical prompts.
20 Document Analysis using Copilot Use Microsoft Copilot to review, interpret, and summarize complex documents.
21 Malaysian Cultural Artistry Combine AI tools for creative output inspired by Malaysian art and culture.

Additional Resources

No Category Content Focus Area
1. Guidelines & Policies • Generative AI in Education & Research (UNESCO)
• AI and Education: Guidance for Policy-Makers (UNESCO)
• AI Competency Framework for Teachers (UNESCO)
Global and local guidelines on AI adoption in education and the public sector
2. National Guidelines (Malaysia) • AI Adoption in the Public Sector
• Generative AI in Teaching & Learning (Higher Education)
• UTM Generative AI Guidelines for Teaching & Learning
Policy adoption of Generative AI in Malaysia’s education and government sectors
3. Trends & Insights Generative AI Global Interest Report 2023 Understanding global usage, trends, and interest in AI
4. Multimedia Learning Resources • Introduction to Artificial Intelligence (AI)
• Stunning AI Shows How It Would Kill 90% (with Elon Musk)
• Artificial Intelligence: 60 Minutes
Engaging video-based learning resources to understand AI concepts, ethics, and real-world impacts

🙌🏻 Connect with Me

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